Field
| Type | Length | Start Position | End Position | Status | Comments |
Record Identifier | Char | 17 | 1 | 17 | Required | The
following text: "FL Newhire Record". Case does not matter. |
Format Version Number | Char | 4 | 18 | 21 | Required | The
following text: "1.00" |
|
Employee Information |
|
|
|
|
|
|
Field | Type | Length | Start Position | End Position | Status | Comments |
Employee Name | Char | 16 | 22 | 37 | Required | At least one character, no special characters |
First
Name |
Middle Name | Char | 16 | 38 | 53 | Optional | Blank
Fill, If non-blank must be at least one character, no special characters. |
Last Name | Char | 30 | 54 | 83 | Required | At
least one character, no special characters except hyphen |
Employee SSN# | Numeric | 9 | 84 | 92 | Required | As
reported by employee |
Employee Address | Char | 40 | 93 | 132 | Required | At least two characters, left justify |
StreetAddress
(Line 1) |
StreetAddress (Line 2) | Char | 40 | 133 | 172 | Optional | Blank
Fill, Employee address line 2 |
StreetAddress (Line 3) | Char | 40 | 173 | 212 | Optional | Blank
Fill, Employee address line 3 |
City | Char | 25 | 213 | 237 | Required | At
least two characters, no special characters except hyphen |
State | Char | 2 | 238 | 239 | Required | Valid
state or territory abbreviation. Not required for foreign address |
Postal Code | Char | 20 | 240 | 259 | Required | If
a non-foreign address then only U.S. 5 digit zip code, left justified. If
foreign address then left justify US state and territories use only. |
Zip Code 4 (US Only) | Numeric | 4 | 260 | 263 | Optional | Blank
Fill, US state and territories only |
Country Code | Char | 2 | 264 | 265 | Optional | Blank
Fill, For foreign addresses only. Refer to U.S. Department of Commerce FIPS
code manual, National Institute of Standards and Technology, FIPS PUB 10-4
(April 1995) |
Employee Date of Birth | Numeric | 8 | 266 | 273 | Optional | Blank
Fill, If present, numeric. Format - MMDDYYYY |
Employee Date of Hire | Numeric | 8 | 274 | 281 | Required | If
present, numeric. Format - MMDDYYYY |
Employee State of Hire | Char | 2 | 282 | 283 | Optional | Blank
Fill,, Valid state or territory abbreviation |
Medical Insurance Available | Char | 1 | 284 | 284 | Optional | "Y"
if medical insurance is available to employee, otherwise "N" |
Filler | Char | 1 | 285 | 285 | Required | Reserved
for future use. |
|
Employer Information |
|
|
|
|
|
|
Field | Type | Length | Start Position | End Position | Status | Comments |
Employer FEIN | Numeric | 9 | 286 | 294 | Required | Federal
Employer Identification Number (no hyphens). Use the same FEIN for which
listed employee(s) quarterly wages will be reported under. If you have
questions, please contact our center. |
Reemployment Tax Number | Char | 12 | 295 | 306 | Optional | State
Unemployment Compensation Identification Number, also known as UI number.
Left Justify. Otherwise blank fill. |
Employer Name | Char | 45 | 307 | 351 | Required | At
least two characters, left justify |
Employer Address | Char | 40 | 352 | 391 | Required | At least two characters, left justify |
StreetAddress
(Line 1) |
StreetAddress (Line 2) | Char | 40 | 392 | 431 | Optional | Employer
address line 2 |
StreetAddress (Line 3) | Char | 40 | 432 | 471 | Optional | Employer
address line 3 |
City | Char | 25 | 472 | 496 | Required | At
least two characters, left justify |
State | Char | 2 | 497 | 498 | Required | Valid
state or territory abbreviation. Not required for foreign address. |
Postal Code | Char | 20 | 499 | 518 | Required | If
a non-foreign address then only U.S. 5 digit zip code, left justified. If
foreign address then left justify |
Zip Code 4 (US Only) | Char | 4 | 519 | 522 | Optional | US
state and territories use only. |
Country Code | Char | 2 | 523 | 524 | Optional | For
foreign addresses only. |
Employer Phone Number | Numeric | 10 | 525 | 534 | Optional | Employer
contact ten-digit phone number including area code (no hyphens or parentheses |
Employer Phone Extension | Numeric | 6 | 535 | 540 | Optional | Employer
contact extension (numeric only). |
Employer Contact | Char | 20 | 541 | 560 | Optional | Name
of contact for employer. |
Employee Optional Address | Char | 40 | 561 | 600 | Optional | The
address where child support orders should be sent |
Street
Address (Line 1) | Blank Fill,
Employer Optional Street Address line 1 |
Street Address (Line 2) | Char | 40 | 601 | 640 | Optional | Blank
Fill, Employer Optional Street Address line 2 |
Street Address (Line 3) | Char | 40 | 641 | 680 | Optional | Blank
Fill, Employer Optional Street Address line 3 |
City | Char | 25 | 681 | 705 | Optional | Blank
Fill, Employer Optional City |
State | Char | 2 | 706 | 707 | Optional | Blank
Fill, Employer Optional State. Not Required for foreign address |
Postal Code | Char | 20 | 708 | 727 | Optional | Blank
Fill, If a non-foreign address then only US 5 digit zip code. |
Zip Code 4 (US Only) | Char | 4 | 728 | 731 | Optional | Blank
Fill, US state and territories use only. |
Country Code | Char | 2 | 732 | 733 | Optional | Blank
Fill, For foreign addresses only. |
Employer Optional Phone Number | Numeric | 10 | 734 | 743 | Optional | Blank
Fill, Employer Optional contact ten digit phone number including area code. |
Employer Optional Phone Extension | Char | 6 | 744 | 749 | Optional | Blank
Fill, Employer Optional contact extension. |
Employer Phone Contact | Char | 20 | 750 | 769 | Optional | Blank
Fill, Name of Optional employer contact. |
Filler | Char | 1 | 770 | 770 | Optional | Blank
Fill, Reserved for future use. |
MultiState Indicator | Char | 1 | 771 | 771 | Optional | Blank
Fill, "Y" for Yes, reporting as a registered Multistate employer to
FL, or "N" for No. |
Filler | Char | 30 | 772 | 801 | Optional | Blank
Fill, Reserved for future use. |